Introduction: Put an end to your report worries!
“I have a report to report… I have to stay up all night again…”
For all the students sighing like that, we have good news for you!
AI technology has made remarkable advances in recent years, and “generative AI” tools have emerged that provide powerful support for report creation.
Some of you may be wondering, “What exactly is generative AI?” or “It seems kind of difficult…”
But don’t worry, this article will explain in an easy-to-understand way what generative AI is and how it will dramatically change student life, especially report writing.
Troublesome information gathering, disorganized writing, looming deadlines…
Here are some tips to free you from the hassle of writing reports and help you study efficiently.
By the time you finish reading this article, I’m sure you’ll be curious about generative AI too!
2. Why generative AI makes report creation easier
Generative AI acts like a smart assistant, supporting students at every stage of report creation. Let’s take a closer look at how it can make things easier for students.
2-1. Gather information more efficiently! Get relevant information instantly
In the past, writing reports required spending a huge amount of time gathering information, such as borrowing multiple books from the library or repeatedly searching keywords on the Internet. However, with generative AI, you can simply ask the AI what information you want to know, and it will instantly compile related information. It’s like a reliable fisherman that scoops up only the information you need from the vast ocean of knowledge.
2-2. No more getting bogged down in coming up with ideas! AI provides hints
Even if you have decided on the topic of your report, you may still be wondering what specific content you should write and how to structure it. In such cases, generative AI can act as your brainstorming partner. By providing various information on the topic and suggesting structure plans, you can smoothly proceed with report creation without getting stuck for ideas.
2-3. Speed up your writing! AI generates drafts
For students who are not good at writing, writing a report is a big burden. However, generative AI will write the paper for you. Of course, you cannot submit it as it is, but by using the text generated by AI as a starting point, you can significantly reduce the time it takes to write the paper.
2-4. Leave proofreading and revision to us! AI checks for typos and expressions
Even if you put a lot of effort into writing a report, it can be ruined if there are typos or unclear expressions. Generative AI is also an excellent proofreading tool. Not only does it point out grammatical errors and unnatural expressions , it can also suggest more appropriate wording. This not only improves the quality of your report, but also shortens the time it takes to proofread and revise.
3. Introduction of generative AI tools useful for report creation
There are many generative AI tools available, but here are some recommended tools that are particularly useful for students writing reports.
3-1. ChatGPT: Ask as many questions as you want in a dialogue format! Support from information gathering to writing
ChatGPT, developed by OpenAI, is an AI chatbot that answers questions in a dialogue format. It can be used in a variety of situations, such as getting information about a report topic or getting suggestions for writing. It’s like being able to ask a knowledgeable teacher any time.
3-2. Bing AI: Works with search engines! Create reports based on the latest information
Microsoft’s Bing AI works with search engines, so you can always create reports based on the latest information. Like ChatGPT, it not only answers questions in a conversational format, but also has the ability to extract and summarize the necessary information from search results.
3-3. Other tools: Grammar checking tools, automatic bibliography generation tools, etc.
There are many types of generative AI tools other than ChatGPT and Bing AI. For example, a grammar checker like Grammarly can help you improve the quality of your report by pointing out grammatical errors and unnatural expressions. Also, an automatic bibliography generator can save you time by automating the creation of a reference list.
By making good use of these tools, you can streamline report creation and produce higher quality reports.
In the next chapter, we will explain in detail the process of creating reports using these generative AI tools.
4. Flow of report creation using generative AI tools
Now, let’s take a look at the specific steps involved in creating a report using a generative AI tool.
4-1. Theme setting: Narrow down the theme by consulting AI
First, if you haven’t decided on a topic for your report, try consulting the AI generator. By asking questions like, “I want to write a report on XX, but do you know of any good topics?”, the AI will suggest several topic ideas. From there, narrow down your topic based on your interests and the difficulty of the assignment.
4-2. Information gathering: Using AI to efficiently gather relevant information
Once you have decided on a topic, the next step is to gather information. If you tell the AI generator keywords related to the topic, it will gather and tell you related information. It gathers information from a variety of sources, including books, papers, and websites, so it is much more efficient than searching for each one yourself.
4-3. Structure creation: Have AI create a draft table of contents
Consider the structure of your report based on the information you have collected. Here, we recommend that you have a generative AI create a table of contents proposal. If you ask a question like, “I want to include this kind of information on the topic of XX, can you make a table of contents proposal for me?”, the AI will suggest an appropriate table of contents proposal.
4-4. Writing: Have AI create a draft, then flesh it out and revise it
Once the structure has been decided, it’s time to start writing. By telling the AI the content of each chapter, it will generate a draft of the text. Of course, you won’t submit it as is, but rather you’ll need to flesh it out and revise it in your own words, but by using the text generated by the AI as a foundation, you can significantly reduce the time it takes to write.
4-5. Proofreading and editing: Check for typos and expressions using AI tools
Once you have completed your writing, you can proofread and edit it. Here, it is a good idea to use a grammar proofreading tool such as Grammarly. It will point out typos and unnatural expressions, so you can improve the quality of your report.
4-6. References: Auto-generate reference lists using AI tools
Finally, create a reference list. Creating a reference list can be a surprisingly time-consuming task, but it can be automatically generated using AI tools. This can significantly reduce the time it takes to create a reference list.
5. Points to note when using generative AI tools
Generative AI tools are useful tools that make report creation more efficient, but there are some things to be aware of. It is important to understand them correctly and use them appropriately.
5-1. Always check the information output by AI! Ensure accuracy of information
Generative AI does not always provide correct information. There is a possibility that it may output incorrect or outdated information. Therefore, be sure to check the information output by the AI yourself to ensure its accuracy. It is important to compare it with reliable sources and collect information from multiple sources.
5-2. Don’t rely too much on AI! Express yourself in your own words
Although the AI generator will create the report for you, you should not submit it as is. Use the AI-generated report only as a reference, and try to express it in your own words. By properly reflecting your own opinions and thoughts, you can create an original report.
5-3. Be mindful of copyright! Don’t copy other people’s text exactly as it is.
The text generated by the AI may contain copyrighted material from others. If you simply copy and paste it, you may be infringing on copyright. Be sure to cite the source and paraphrase it in your own words.
5-4. Be careful about your privacy! Don’t enter personal information carelessly
Some AI generation tools require you to enter personal information. However, if you enter personal information carelessly, there is a risk of information leakage. Be sure to choose a reliable tool and handle your personal information with care.
6. Summary: Generative AI is a great help to students! It makes report creation more efficient
So far, we have explained how generative AI can help with report creation, as well as specific tools, how to use it, and points to note. We hope you understand that by using generative AI correctly, you can significantly reduce the time it takes to create reports and create higher quality reports.
Generative AI not only makes it easier to write reports, but also helps improve learning outcomes. For example, by practicing expressing yourself in your own words while referring to sentences generated by AI, you can improve your writing and expressive abilities. Also, by coming into contact with the various information presented by AI, you can broaden your horizons and gain new knowledge and discoveries.
Of course, it is important not to rely too much on AI and to think for yourself. AI is only a tool, and you must make the final decisions yourself. Work with AI to create better reports and enjoy a fulfilling student life.
7. FAQ
7-1. Are generative AI tools free or paid?
There are free and paid generative AI tools. While free tools are sufficient for generating reports, paid tools may have more advanced features.
7-2. Do I need programming skills to use generative AI tools?
Most generative AI tools are easy to use, even without programming skills, and have intuitive interfaces that make them accessible to anyone.
7-3. Will it be discovered if I create a report using a generative AI tool?
generative AI tool to create a report, it is best to avoid submitting it as is. It is important to use the text generated by the AI as a reference and rewrite it in your own words. Below, we will explain the precautions and correct usage of generative AI tools.
The risks of AI-generated text
Generative AI tools generate new text based on existing data or text, but they may not be completely original. In particular, in academic reports and business documents, using other people’s ideas or texts without permission is ethically questionable and ultimately undermines credibility.
- The Importance of Originality: If you use AI-generated text as is, it may contain parts that are similar to other texts, which will result in a lack of originality.
- Risk of hallucination: Generative AI may occasionally generate non-existent information or statements that are not based on facts. This is called hallucination. For example, AI may generate incorrect data or fiction as fact, and if it is used as is, there is a risk that misunderstandings and false information will spread.
Proper Use
To make effective use of generative AI tools, it is important to pay attention to the following points and express yourself in your own words:
- Use as a research aid: Using generative AI tools to do research and gather information is useful, but you need to think about it, analyze it, and reframe it rather than just using it as is.
- Cite and reference: Even when using AI-generated text, it is important to credit and properly cite your sources. This ensures transparency and provides others with accurate sources of information.
- Customize writing style and content: Create your own text based on ideas from our generative AI tool. Don’t just use the AI-generated text as is, take the ideas and rewrite it from your own perspective.
Generative AI tools are powerful tools, but it is important to learn how to use them correctly and express them in your own words, so that you can create reliable, original reports.
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